Board Agenda - 2022.12.19

CRESTON COMMUNITY SCHOOL DISTRICT

Board of Directors Regular Meeting

December 19, 2022 – Meeting 6:00 p.m.

Boardroom, 801 N. Elm, Creston, IA

 

The vision of the Creston Community School District is to provide the foundation for students to become lifelong learners and positive, confident, and compassionate citizens.

 

In accordance with Iowa Code Section 21.4(1)(b) the school board shall meet and conduct the regular board meeting electronically when it is impossible or impractical. Please call this toll-free number 1-312-626-6799 to access the board meeting to participate in the public hearing. Please click on this link or visit this address https://is.gd/vmnZsQ to access the board meeting.

 

  1. The public is welcome to join remotely and observe school board meetings. Remote access information is provided above.
  2. To help facilitate the Public Forum, participants must contact the Board Secretary by noon on the day of the board meeting. The Iowa Association of School Boards advises school board members to listen to constituents and refrain from commenting during public forums. The practice of the district is for board members to listen and direct the administration to follow up with the participant(s).
    1. Participants shall provide their names and address.
    2. Participants shall indicate the topic they wish to address.
    3. Participants shall indicate which administrator they have addressed their concern with.
    4. Participants are asked to limit their time to three minutes.
    5. Please see Policy 213 Public Participation in Board Meetings for more information.
  3. Board meetings are recorded and available to the public on the district website for one month.
  4. Thank you for your cooperation and understanding. If you have any questions, please contact Board Secretary Billie Jo Greene at 641-782-7028 bgreene@crestonschools.org

 

Meeting number (access code): 874 4594 6574

Meeting Password:   Creston

Join by phone:

1-312-626-6799

                   

Agenda

 

  1. Call to Order by _______________ Time: ___________

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room. Meeting agendas are available for the public at the table at the side of the room. Meeting agendas, materials and minutes are also available on the district web page.

 

Dr. Brad James

 

Galen Zumbach

 

Don Gee

 

Dr. Amanda Mohr

 

Sharon Snodgrass

 

Deron Stender

 

Billie Jo Greene

 

Bill Messerole

 

Scott Driskell

 

Lesa Downing

 

Casey Tanner

 

Callie Anderson

 

  1. Pledge of Allegiance

The president will ask the members and audience to face the flag for the Pledge of Allegiance.

  1. Approval of Agenda

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Public Forum

The President will ask the Board Secretary if any requests for public comment have been received. The Board will listen to public comments and in accordance with district policy 213, will direct questions to the Superintendent or the appropriate staff.

  1. Consent Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for a vote.

    1. Minutes of November 21, 2022
    2. Financial Reports
      1. All Financials
    3. Bills
      1. All Funds Report
    4. Contracts
      1. Contracts and Resignations
    5. Agreements
      1. Green Hills AEA agreement
    1. Donations
      1. Creston Booster Club
    2. Volunteers

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Communications and Reports
    1. Mr. Terry Dvorak, Red Lion
    2. Recognition of Students and Staff
    3. Middle School Principal’s Report
    4. High School Principal’s Report
    5. Business Manager’s Report
    6. Superintendent’s Report
    7. Projects
      1. ESSER III Funded Positions & Programs
      2. Capital Projects
    8. Board Discussion
  2. New Business
    1. Consider approving an agreement with Red Lion for solar exploration.
      ACTION:       The district is exploring opportunities to increase efficiency and solar power provides a no cost option that can generate long term savings.  The agreements have been reviewed by the district attorney and this is a formal process needed to proceed with grant applications.  If the grant(s) is not received there is no cost implication to the district and the relationship ends.  Please contact Mr. Stender with any questions.
      RECOMMENDATION: Approve agreement with Red Lion for solar exploration.
      Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay
    2. Consider approving the appointment of two Board members to the Creston Education Association and AFSCME Local 3467 negotiations teams
      ACTION:       This is a formal process to serve on the negotiations team with the Creston Education Association and AFSCME Local 3467.  Two board members along with Mrs. Greene and Mr. Stender will represent the district during negotiations.  Please contact Mr. Stender with any questions.
      RECOMMENDATION: Approve director _______ and director _______ as lead negotiators and the director as the alternate negotiator for the district to negotiate with the Creston Education Association and AFSCME Local 3467.
      Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay
    3. Consider granting the superintendent the authority to purchase vehicles to improve and maintain transportation needs.

ACTION:  Due to the supply chain, it has become increasingly difficult to acquire district assets and maintain operations. To help address the driver shortage, the district is considering the purchase of one-two 12 passenger vans that will facilitate transportation for activities.  Due to Federal regulations, the district cannot purchase a new 12 passenger vehicle, they must be used and used vehicles, especially the 12 passenger vans are in high demand and low supply.  Even the Director of Transportation from the state said you need to be prepared to act fast when you find this style of van.  In order for the district to act fast, I am requesting that the school board authorize me to purchase one-two 12 passenger vans.  The vans will be purchased with SAVE/PPEL funds.  Please contact Mr. Stender with any questions.

RECOMMENDATION:  Approve the authorization of the superintendent to purchase vehicles to improve and maintain transportation needs.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider entering into Closed Session to Review the Emergency Management Plan as authorized by Section 21.5(1)(a) of the Open Meetings Law to Review or Discuss Records which are Required or Authorized to be Kept Confidential

ACTION:  Emergency Operations Plans and Confidentiality:  Remember the Emergency Operations Plan is to remain confidential and to be discussed in closed session prior to Board approval.  Iowa Code section 280.30 - High-quality School Building Emergency Operations Plan states, “The plan shall be confidential and shall not be a public record subject to disclosure under Chapter 22.”  If someone were to ask you for a copy of the plan, you are legally authorized to deny them access to the plan.  Below is the code reference to explain the reason to hold a closed session and a sample motion provided by IASB.  Under Iowa Code, chapter 21.5, the reason for holding a closed session must be announced and entered in the minutes.  The reason must be for one of the reasons specified in the law.  Please contact Mr. Stender with any questions.

RECOMMENDATION:  Move to hold a closed session as authorized by section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider Approving 2022-2023 Emergency Management Plan

ACTION:  School boards are required to annually approve the district Emergency Operations Plan.   Iowa Code section 280.30 - High-quality School Building Emergency Operations Plan states, “The plan shall be confidential and shall not be a public record subject to disclosure under Chapter 22.”  If someone were to ask you for a copy of the plan, you are legally authorized to deny them access. The district EOP team met regularly for the past 10 months to review and revise the EOP plan to support the changes in safety and security and improve processes and management.  A meeting with local law enforcement and emergency management was held prior to bringing this plan to the school board.  All agencies are on board and are integral to our safety and security planning.  Please contact Mr. Stender with any questions.

RECOMMENDATION:  Approve the 2022-2023 Emergency Management Plan.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)X

ACTION:   Under Iowa Code, Chapter 21.5, the reason for holding a closed session must be announced and entered in the minutes (the specific reason is listed above). A roll call vote must be taken, and the minutes must show how each member voted on closing the session.

RECOMMENDATION:   Move that we hold a closed session as provided in section 21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider action if necessary pending Item F

ACTION:   Pending Item F.

RECOMMENDATION:   Pending Item F.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Adjournment: Time: ____ pm.
    Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

Future meetings in Creston boardroom at 801 N. Elm Street, Creston, unless otherwise noted:

  • Monday, January 16, 2023, 6:00 p.m., Regular Board Meeting
  • Monday, February 20, 2023, 6:00 p.m., Regular Board Meeting
  • Tuesday, February 14, 2023, 8:30 a.m. to 4:00 p.m., IASB Day on the Hill