Board Agenda-2024.5.20

CRESTON COMMUNITY SCHOOL DISTRICT

Board of Directors

May 20, 2024

Regular Meeting - Meeting at 6:00 p.m.

Boardroom, 801 N. Elm, Creston, IA

 

The vision of the Creston Community School District is to provide the foundation for students to become lifelong learners and positive, confident, and compassionate citizens.

 

Per Iowa Code Section 21.4(1)(b) the school board shall meet and conduct the regular board meeting electronically when it is impossible or impractical. Please call this toll-free number 1-929-336-5572 to access the board meeting to participate in the public hearing. Please click on this link or visit this address meet.google.com/bph-dppw-qbw  to access the board meeting.

 

  1. The public is welcome to join remotely and observe school board meetings. Remote access information is provided above.
  2. To help facilitate the Public Forum, participants must contact the Board Secretary by noon on the day of the board meeting. The Iowa Association of School Boards advises school board members to listen to constituents and refrain from commenting during public forums. The practice of the district is for board members to listen and to direct the administration to follow up with the participant(s).
    1. Participants shall provide their names and address.
    2. Participants shall indicate the topic they wish to address.
    3. Participants shall indicate which administrator they have addressed their concerns with.
    4. Participants are asked to limit their time to three minutes.
    5. Please see Policy 213 Public Participation in Board Meetings for more information.
  3. Board meetings are recorded and available to the public on the district website for one month.
  4. Thank you for your cooperation and understanding. If you have any questions, please contact Board Secretary Billie Jo Greene at 641-782-7028 bgreene@crestonschools.org

 

Meeting number (access code): 539 343 078#

Join by phone:

1-929-336-5572

 

Agenda

 

 

  1. Call to Order by _______________ Time: ___________

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests. A binder labeled Public Copy of Board Materials containing board meeting materials is available for public review at the table at the side of the room. Meeting agendas are available for the public at the table at the side of the room. Meeting agendas, materials, and minutes are also available on the district web page.

  1. Pledge of Allegiance

The president will ask the members and audience to face the flag for the Pledge of Allegiance.

 

 

Galen Zumbach,

Board President

 

Dr. Amanda Mohr,

Vice President

 

Don Gee

 

Dr. Brad James

 

Sharon Snodgrass

 

Deron Stender,

Superintendent

 

Billie Jo Greene,

School Business Official

 

Bill Messerole,

High School Principal

 

Scott Driskell. AP/Activities Director

 

Lesa Downing. Middle School Principal

 

Casey Tanner, Elementary Principal

 

Callie Anderson, ECC Principal

 

 

  1. Approval of Agenda

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Open Hearing on the proposed  2024-2025 School Calendar. (6:00 p.m.)

Board President states, "At this time we will hold the hearing on the 2024-2025 school calendar.  Is there anyone present who wants to voice any oral objections to the proposed calendar?"  Following a pause to allow anyone to voice their opinion, he will turn to the board secretary and ask, "Do we have any written objections to the proposed calendar?".  After the board secretary presents any written objections, the president closes the hearing by stating "I now declare the open hearing closed."

Open at ____ p.m. no written or oral objections received closed at ____ p.m.

  1. Open Hearing on the proposed amendment of the 2023-2024 budget. (6:10 p.m.)

Board President states, "At this time we will hold the hearing on the amendment of the 2023-2024 budget year.  Is there anyone present who wants to voice any oral objections to the proposed calendar?"  Following a pause to allow anyone to voice their opinion, he will turn to the board secretary and ask, "Do we have any written objections to the proposed calendar?".  After the board secretary presents any written objections, the president closes the hearing by stating "I now declare the open hearing closed."

Open at ____ p.m. no written or oral objections received closed at ____ p.m.

  1. Open hearing for the sale of 5.41 acres of real property locally known as the practice fields located at 901 N. Elm Street to Keystone Equity Group, LLC for $12,000 per acre

Board President states, "At this time we will hold the hearing on the sale of real estate.  Is there anyone present who wants to voice any oral objections to the proposed calendar?"  Following a pause to allow anyone to voice their opinion, he will turn to the board secretary and ask, "Do we have any written objections to the proposed calendar?".  After the board secretary presents any written objections, the president closes the hearing by stating "I now declare the open hearing closed."

Open at ____ p.m. no written or oral objections received closed at ____ p.m.

  1. Public Forum

The President will ask the Board Secretary if any requests for public comment have been received. The Board will listen to public comments and in accordance with district policy 213, will direct questions to the Superintendent or the appropriate staff.

  1. Consent Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. The President will call for a vote with a motion and a second.

    1. Minutes of  April 15, 2024
    2. Financial Reports
      1. All Funds Financials
    3. Bills
      1. All Funds Report
    4. Agreements, Contracts, & Resignations
      1. Contracts and Resignations
      2. VISTA School Business Software
      3. Green Hills AEA Service Agreement for Managed Services
      4. Parent Square Agreement
      5. Greater Regional Health Athletic Training Services
      6. Select Entertainment DJ Prom FY 25
      7. Best Care EAP Renewal
      8. Exchange Visiting Teacher from Spain Program Agreement
      9. AEA Cooperative Food Agreement
      10. Ahler’s Cooney Bond Counsel and Disclosure Counsel Engagement Agreement

 

    1. Donations
    2. Volunteers

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Communications and Reports
    1. Student and Staff Recognition
    2. Early Childhood Principal’s Report
    3. Elementary Principal’s Report
    4. Business Manager’s Report
    5. Superintendent’s Report
    6. Early Childhood Facility Planning
      1. Tentative Timeline - Budget (updated 3.18.24)
      2. Tentative Revenue Bond Timeline (added 3.4.24)
      3. Project Spending  
    7. Board Discussion
  2. New Business
    1. Consider setting June 24, 2024, at 6:00 p.m. in the school board room as the public hearing on the proposed Early Childhood Center Addition.

ACTION:  As required by the Iowa Code, the district shall notify the public and hold a hearing on the proposed security improvement project.  The administration recommends setting June 24, 2024, at 6:00 p.m. in the Board Room as the date, time, and place for the public hearing of the proposed Early Childhood Center Addition. Iowa code requires notice of a public hearing on projects that impact facilities and exceed $51,000.  This action item is in compliance with the Iowa code.  Please contact Mr. Stender with any questions.

RECOMMENDATION:   Approve setting a public hearing for  June 24, 2024, at 6:00 p.m. in the Board Room as the date, time, and place for the proposed Early Childhood Center Addition

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider setting June 18, 2024, at 2 p.m. as the bid date to receive bids for the proposed Early Childhood Center Addition.

ACTION:   In compliance with the Iowa Code, the board shall set the bid date and time for public projects.  The proposed date and time to receive bids provide formal notice in accordance with the Iowa Code.  Please contact Mr. Stender with any questions.

RECOMMENDATION:    Approve setting June 24, 2024, at 2:00 p.m. as the bid date to receive bids for the Early Childhood Center Addition. 

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider Resolution setting a public hearing for the sale of real property.

ACTION:  As required by the Iowa Code, the district shall notify the public and hold a hearing on the proposed terms of a Purchase Agreement.  The administration recommends setting June 17, 2024, at 6:00 p.m. in the Central Office Board Room as the date, time, and place for the public hearing on the sale of school real estate, Parcel 0501257007 (vacant lot south of the BRJ entrance).  Please contact Mr. Stender with any questions.

RECOMMENDATION: Approve setting a public hearing for June 17, 2024, at 6:00 p.m. in the Central Office Board Room as the date, time, and place for the sale of real property.
Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider a Resolution approving the sale of 5.41 acres of real property locally known as the practice fields located at 901 N. Elm Street to Keystone Equity Group, LLC for $12,000 per acre.

ACTION:  The district has followed the procedures outlined in Iowa Code for the sale of real property.  The survey for Parcel R Sec. 1, T-72-N, R-31-W is complete and identifies 5.41 acres of property.  The real property shall be sold to Keystone Equity Group LLC for $12,000 per acre and a total of $64,920.  Please contact Mr. Stender with any questions.

RECOMMENDATION:   Approve the Resolution for the sale of real property.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider amending the amendment of the 2023-2024 budget.

ACTION: Public notices and public hearings were provided in accordance with the Iowa Code. The budget is being adjusted to account for the rise in food costs and to accommodate two projects that were not initially included in the 2023-24 budget upon certification.  Please contact Mr. Stender or Mrs. Greene with any questions.
RECOMMENDATION: Approve the 2024-2025 budget amendment.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider approving the 2024-2025 School Calendar.

ACTION:   In accordance with Iowa Code 279.10(1) the public hearing has been held for the proposed 2024-2025 school calendar. The proposed calendar reflects 1,147 hours of instruction (exceeds the state requirement of 1,080 hours by 67 hours or 8.5 days).   This calendar reflects 176 student days and 191 licensed contract days. Please contact Mr. Stender with any questions.

RECOMMENDATION: Approve the 2024-2025 school calendar.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider approving the second reading of Policies Vol. 32.3

ACTION: IASB has revised policies to reflect the legislative changes and Department of Education guidance. The administration has reviewed the policies and recommends approval. Please contact Mr. Stender with any questions.

RECOMMENDATION: Approve the second reading of policy updates in Vol. 32.3.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Adjournment: Time: _____ pm.
    Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

Future meetings in the Creston boardroom at 801 N. Elm Street, Creston, unless otherwise noted:

  • Monday, June 17, 2024, 6:00 p.m., Regular Board Meeting
  • Monday, July 15, 2024, 6:00 p.m., Regular Board Meeting
  • Monday, August 19, 2024, 6:00 p.m., Regular Board Meeting