Board Agenda - 2023.5.15

Board Agenda - 2023.5.15

CRESTON COMMUNITY SCHOOL DISTRICT

Board of Directors Regular Meeting

May 15, 2023 – Meeting 6:00 p.m.

Boardroom, 801 N. Elm, Creston, IA

 

The vision of the Creston Community School District is to provide the foundation for students to become lifelong learners and positive, confident, and compassionate citizens.

 

In accordance with Iowa Code Section 21.4(1)(b) the school board shall meet and conduct the regular board meeting electronically when it is impossible or impractical. Please call this toll-free number 1-312-626-6799 to access the board meeting to participate in the public hearing. Please click on this link or visit this address https://is.gd/vmnZsQ to access the board meeting.

 

  1. The public is welcome to join remotely and observe school board meetings. Remote access information is provided above.
  2. To help facilitate the Public Forum, participants must contact the Board Secretary by noon on the day of the board meeting. The Iowa Association of School Boards advises school board members to listen to constituents and refrain from commenting during public forums. The practice of the district is for board members to listen and to direct administration to follow up with the participant(s).
    1. Participants shall provide their names and address.
    2. Participants shall indicate the topic they wish to address.
    3. Participants shall indicate which administrator they have addressed their concern with.
    4. Participants are asked to limit their time to three minutes.
    5. Please see Policy 213 Public Participation in Board Meetings for more information.
  3. Board meetings are recorded and available to the public on the district website for one month.
  4. Thank you for your cooperation and understanding. If you have any questions, please contact Board Secretary Billie Jo Greene at 641-782-7028 bgreene@crestonschools.org

 

Meeting number (access code): 874 4594 6574

Meeting Password:   Creston

Join by phone:

1-312-626-6799

 

Agenda

 

  1. Call to Order by _______________ Time: ___________

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room. Meeting agendas are available for the public at the table at the side of the room. Meeting agendas, materials and minutes are also available on the district web page.

 

 

Don Gee,

Board President

 

Dr. Amanda Mohr,

Vice President

 

Galen Zumbach

 

Dr. Brad James

 

Sharon Snodgrass

 

Deron Stender,

Superintendent

 

Billie Jo Greene,

School Business Official

 

Bill Messerole,

High School Principal

 

Scott Driskell. AP/Activities Director

 

Lesa Downing. Middle School Principal

 

Casey Tanner, Elementary Principal

 

Callie Anderson, ECC Principal

 

  1. Pledge of Allegiance

The president will ask the members and audience to face the flag for the Pledge of Allegiance.

  1. Approval of Agenda

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Public Forum

The President will ask the Board Secretary if any requests for public comment have been received. The Board will listen to public comments and in accordance with district policy 213, will direct questions to the Superintendent or the appropriate staff.

  1. Consent Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

    1. Minutes of April 17, 2023, May 1, 2023
    2. Financial Reports
      1. All Funds Financials
    3. Bills
      1. All Funds Report
    4. Agreements & Contracts
      1. Resignations and Contracts
      2. Amendment to Juvenile Court Services Agreement
      3. VISTA School Business Software
      4. VISTA Compensation Analysis Software
      5. AEA Social Worker Services
      6. STEM Best HD Program
      7. IJAG MOU
    5. Volunteers
    6. Donations

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Communications and Reports
    1. Recognition of Students and Staff
    2. Teacher Leadership and Compensation Board Report
    3. Early Childhood Center Principal’s Report
      1. Student Presentation
    4. Elementary Principal’s Report
    5. Business Manager’s Report
    6. Superintendent’s Report
    7. Projects
      1. ESSER III Funded Positions & Programs
      2. Capital Projects FY 24
    8. Board Discussion
  2. New Business
    1. Consider approving fiscal year 2022 district audit

ACTION: Mrs. Greene and Mr. Stender will review the FY 2022 district audit.  The district received a highly qualified audit which reflects the sound governance of the school board and management by district staff. Administration recommends approval.  Please see the attached audit report and contact Mrs. Greene with any questions.

RECOMMENDATION: Approve the fiscal year 2022 district audit.
Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider approving quote for the construction contract with Forrest & Associates for the masonry restoration project.

                        ACTION:  The district followed bid guidelines and worked with DLR to receive three bids for masonry restoration projects at the EMS & HS.  Administration recommends awarding the contract to Forrest & Associates for $346,425.  Please note that the master agreement the district has with DLR inherently includes authority for project contingencies and in this case, there is an estimated $15,000 contingency for unforeseen project changes.  This agreement is $46,425 over the $300,000 that was budgeted for this project. This project will be funded by SAVE/PPEL. Please contact Mr. Stender with any questions.

RECOMMENDATION:. Approve a contract for masonry restoration with Forrest & Associates for $346,425.

 Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider approving a contract amendment for DLR Group for design, bidding and construction phase services for the masonry restoration project.

ACTION:   The district worked with DLR to plan and manage the district masonry restoration project. This amendment is for $18,000 and will be paid for by SAVE/PPEL. Please contact Mr. Stender with any questions.

RECOMMENDATION:   Approve contract amendment with DLR Group for the masonry restoration project of $18,000.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

    1. Consider approving first and second  reading of Policy Series 705.02. 705.04, and 705.04R1

ACTION: In order to proceed with some state and federal grants, the district needs to revise and adopt the following policies: 705.02 Credit and Procurement Card (New IASB), 705.04 (Revised), and 705.04R1(New IASB).  Please contact Mr. Stender with any questions.

RECOMMENDATION: Approve first and second reading of policy 705.02, 705.04 and 705.04R1.

Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

  1. Adjournment: Time: ____ pm.
    Motion by: _____, Seconded by: ________, Those Voting: ____ Aye, ____ Nay

Future meetings in Creston boardroom at 801 N. Elm Street, Creston, unless otherwise noted:

  • Monday, June 19, 2023, 6:00 p.m., Regular Board Meeting

Monday, July 17, 2023, 6:00 p.m., Regular Board M

bgreene@cresto… Fri, 05/12/2023 - 09:30